Fullerton College Extenuating Circumstance Petition - Workflow Header Image

Fullerton College Extenuating Circumstance Petition

This petition is a formal request for an exception to or waiver of college procedures. Extenuating circumstances are verified cases of illness, accident, or other circumstances beyond your control. If this petition is submitted due to medical reasons, legible documentation from the physician must accompany the petition. 

As prescribed by the Family Educational Rights and Privacy Act (FERPA), all documentation supporting this petition will be held strictly confidential. All petitions will be reviewed by the Academic Standards Committee. 

A decision will be e-mailed to you within 30 working days. Please be advised that incomplete forms may delay the processing of your petition.

Please note (*) indicates required fields.

Student Name*

Course #1 Information

Reason for Petition*
Use other for P/NP deadline exception, etc.

Examples of accepted documentation related to your petition:

  • Medical documentation
  • Police reports
  • Employer job transfer documentation
  • Court documentation
  • Death certificate

Excused Withdrawal (EW)-

An Excused Withdrawal "EW" occurs when a student is permitted to withdraw from a course(s) due to specific events beyond the control of the student and may include:

  • a job transfer outside the geographical region,
  • an illness in the family where the student is the primary caregiver,
  • the student who is incarcerated in a California county jail or state prison and is released from custody or involuntarily transferred before the end of the term,
  • the student is the subject of an immigration action, or
  • other extenuating circumstances beyond the control of the student affecting his/her ability to complete a course(s).

Verifiable documentation may be provided to Admissions and Records but is not required. The "EW" grade on your academic records does not count in the calculation of probation or dismissal and is not counted as an enrollment attempt for purposes of course repetition.

NOTE: The "EW" grade on your academic records does count in the Federal financial aid Satisfactory Academic Progress Calculations.

A student should consult with the Financial Aid staff regarding any impact.



Requirements to Complete Petition:

  • A copy of military orders is required showing the date to report for active duty or departure.

Military Withdrawal (MW) -

Students called to military service during a semester in progress can complete this form to have an “MW” (military withdrawal) noted on their academic transcript. 



Requirements to Complete Petition:

  • Faculty verification of non-attendance
    • Email verification or correspondence with the faculty member
      • Must be from the faculty's campus email
    • Please use https://www.fullcoll.edu/directory/ to obtain the faculty member's email
  • If not able to contact a faculty member please reach out to the Division office 

Never Attended/Attended Once -

Students who did not participate/attend a class or only participate/attend one class meeting may be eligible to petition for a "No-show” drop.  

Note: "No-show" drop may affect financial aid and/or program eligibility. 



Requirements to Complete Petition:

  • Requirements to Complete Petition:
    • Faculty verification of non-attendance or last day of attendance is prior to the refund deadline.
      • Email verification or correspondence with the faculty member
        • Must be from the faculty's campus email
    • If not able to contact a faculty member please reach out to the Division office 

COTOP Notification/E-mail - 

The Chancellor's Office Tax Offset Program (COTOP) is used to collect the past-due fees on a Fullerton college student account. Through the COTOP program, your outstanding balance will be sent to the State of California collection through your tax refund or lottery winnings.  

Note: This petition can be submitted if you believe you have never participated in/attended a course at Fullerton College indicated in the COTOP notification.  



Requirements to Complete Petition:

  • Applicable official documentation 

Other - 

Please review the options above to verify that your circumstances(s) do not meet the other options.  



IMPORTANT NOTE: No grade change will be made after 2 years from the date of assignment of the grade




Semester*

 

Date of Last Attendance*

If you are not able to retrieve your course information from myGateway please email admissions@fullcoll.edu for assistance.


(Clearly state your extenuating circumstance in as much detail as possible. Documentation to Support Petition is REQUIRED)


Supporting Documentation*
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.


Do you have another course to add?*
Use your mouse or finger to draw your signature above

Course #2 Information

Reason for Petition*
Use other for P/NP deadline exception, etc.

Examples of accepted documentation related to your petition:

  • Medical documentation
  • Police reports
  • Employer job transfer documentation
  • Court documentation
  • Death certificate

Excused Withdrawal (EW)-

An Excused Withdrawal "EW" occurs when a student is permitted to withdraw from a course(s) due to specific events beyond the control of the student and may include:

  • a job transfer outside the geographical region,
  • an illness in the family where the student is the primary caregiver,
  • the student who is incarcerated in a California county jail or state prison and is released from custody or involuntarily transferred before the end of the term,
  • the student is the subject of an immigration action, or
  • other extenuating circumstances beyond the control of the student affecting his/her ability to complete a course(s).

Verifiable documentation may be provided to Admissions and Records but is not required. The "EW" grade on your academic records does not count in the calculation of probation or dismissal and is not counted as an enrollment attempt for purposes of course repetition.

NOTE: The "EW" grade on your academic records does count in the Federal financial aid Satisfactory Academic Progress Calculations.

A student should consult with the Financial Aid staff regarding any impact.



Requirements to Complete Petition:

  • A copy of military orders is required showing the date to report for active duty or departure.

Military Withdrawal (MW) -

Students called to military service during a semester in progress can complete this form to have an “MW” (military withdrawal) noted on their academic transcript. 



Requirements to Complete Petition:

  • Faculty verification of non-attendance
    • Email verification or correspondence with the faculty member
      • Must be from the faculty's campus email
    • Please use https://www.fullcoll.edu/directory/ to obtain the faculty member's email
  • If not able to contact a faculty member please reach out to the Division office 

Never Attended/Attended Once -

Students who did not participate/attend a class or only participate/attend one class meeting may be eligible to petition for a "No-show” drop.  

Note: "No-show" drop may affect financial aid and/or program eligibility. 



Requirements to Complete Petition:

  • Requirements to Complete Petition:
    • Faculty verification of non-attendance or last day of attendance is prior to the refund deadline.
      • Email verification or correspondence with the faculty member
        • Must be from the faculty's campus email
    • If not able to contact a faculty member please reach out to the Division office 

COTOP Notification/E-mail - 

The Chancellor's Office Tax Offset Program (COTOP) is used to collect the past-due fees on a Fullerton college student account. Through the COTOP program, your outstanding balance will be sent to the State of California collection through your tax refund or lottery winnings.  

Note: This petition can be submitted if you believe you have never participated in/attended a course at Fullerton College indicated in the COTOP notification.  



Requirements to Complete Petition:

  • Applicable official documentation 

Other - 

Please review the options above to verify that your circumstances(s) do not meet the other options.  




IMPORTANT NOTE: No grade change will be made after 2 years from the date of assignment of the grade


Semester*

 

Date of Last Attendance

If you are not able to retrieve your course information from myGateway please email admissions@fullcoll.edu for assistance.

(Clearly state your extenuating circumstance in as much detail as possible. Documentation to Support Petition is REQUIRED)


Supporting Documentation*
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.


Do you have another course to add?*
Use your mouse or finger to draw your signature above

Course #3 Information

Reason for Petition*
Use other for P/NP deadline exception, etc.

Examples of accepted documentation related to your petition:

  • Medical documentation
  • Police reports
  • Employer job transfer documentation
  • Court documentation
  • Death certificate

Excused Withdrawal (EW)-

An Excused Withdrawal "EW" occurs when a student is permitted to withdraw from a course(s) due to specific events beyond the control of the student and may include:

  • a job transfer outside the geographical region,
  • an illness in the family where the student is the primary caregiver,
  • the student who is incarcerated in a California county jail or state prison and is released from custody or involuntarily transferred before the end of the term,
  • the student is the subject of an immigration action, or
  • other extenuating circumstances beyond the control of the student affecting his/her ability to complete a course(s).

Verifiable documentation may be provided to Admissions and Records but is not required. The "EW" grade on your academic records does not count in the calculation of probation or dismissal and is not counted as an enrollment attempt for purposes of course repetition.

NOTE: The "EW" grade on your academic records does count in the Federal financial aid Satisfactory Academic Progress Calculations.

A student should consult with the Financial Aid staff regarding any impact.



Requirements to Complete Petition:

  • A copy of military orders is required showing the date to report for active duty or departure.

Military Withdrawal (MW) -

Students called to military service during a semester in progress can complete this form to have an “MW” (military withdrawal) noted on their academic transcript. 



Requirements to Complete Petition:

  • Faculty verification of non-attendance
    • Email verification or correspondence with the faculty member
      • Must be from the faculty's campus email
    • Please use https://www.fullcoll.edu/directory/ to obtain the faculty member's email
  • If not able to contact a faculty member please reach out to the Division office 

Never Attended/Attended Once -

Students who did not participate/attend a class or only participate/attend one class meeting may be eligible to petition for a "No-show” drop.  

Note: "No-show" drop may affect financial aid and/or program eligibility. 



Requirements to Complete Petition:

  • Requirements to Complete Petition:
    • Faculty verification of non-attendance or last day of attendance is prior to the refund deadline.
      • Email verification or correspondence with the faculty member
        • Must be from the faculty's campus email
    • If not able to contact a faculty member please reach out to the Division office 

COTOP Notification/E-mail - 

The Chancellor's Office Tax Offset Program (COTOP) is used to collect the past-due fees on a Fullerton college student account. Through the COTOP program, your outstanding balance will be sent to the State of California collection through your tax refund or lottery winnings.  

Note: This petition can be submitted if you believe you have never participated in/attended a course at Fullerton College indicated in the COTOP notification.  



Requirements to Complete Petition:

  • Applicable official documentation 

Other - 

Please review the options above to verify that your circumstances(s) do not meet the other options.  




IMPORTANT NOTE: No grade change will be made after 2 years from the date of assignment of the grade


Semester*

 

Date of Last Attendance

If you are not able to retrieve your course information from myGateway please email admissions@fullcoll.edu for assistance.

(Clearly state your extenuating circumstance in as much detail as possible. Documentation to Support Petition is REQUIRED)


Supporting Documentation*
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.


Do you have another course to add?*
Use your mouse or finger to draw your signature above

Course #4 Information

Reason for Petition*
Use other for P/NP deadline exception, etc.

Examples of accepted documentation related to your petition:

  • Medical documentation
  • Police reports
  • Employer job transfer documentation
  • Court documentation
  • Death certificate

Excused Withdrawal (EW)-

An Excused Withdrawal "EW" occurs when a student is permitted to withdraw from a course(s) due to specific events beyond the control of the student and may include:

  • a job transfer outside the geographical region,
  • an illness in the family where the student is the primary caregiver,
  • the student who is incarcerated in a California county jail or state prison and is released from custody or involuntarily transferred before the end of the term,
  • the student is the subject of an immigration action, or
  • other extenuating circumstances beyond the control of the student affecting his/her ability to complete a course(s).

Verifiable documentation may be provided to Admissions and Records but is not required. The "EW" grade on your academic records does not count in the calculation of probation or dismissal and is not counted as an enrollment attempt for purposes of course repetition.

NOTE: The "EW" grade on your academic records does count in the Federal financial aid Satisfactory Academic Progress Calculations.

A student should consult with the Financial Aid staff regarding any impact.



Requirements to Complete Petition:

  • A copy of military orders is required showing the date to report for active duty or departure.

Military Withdrawal (MW) -

Students called to military service during a semester in progress can complete this form to have an “MW” (military withdrawal) noted on their academic transcript. 



Requirements to Complete Petition:

  • Faculty verification of non-attendance
    • Email verification or correspondence with the faculty member
      • Must be from the faculty's campus email
    • Please use https://www.fullcoll.edu/directory/ to obtain the faculty member's email
  • If not able to contact a faculty member please reach out to the Division office 

Never Attended/Attended Once -

Students who did not participate/attend a class or only participate/attend one class meeting may be eligible to petition for a "No-show” drop.  

Note: "No-show" drop may affect financial aid and/or program eligibility. 



Requirements to Complete Petition:

  • Requirements to Complete Petition:
    • Faculty verification of non-attendance or last day of attendance is prior to the refund deadline.
      • Email verification or correspondence with the faculty member
        • Must be from the faculty's campus email
    • If not able to contact a faculty member please reach out to the Division office 

COTOP Notification/E-mail - 

The Chancellor's Office Tax Offset Program (COTOP) is used to collect the past-due fees on a Fullerton college student account. Through the COTOP program, your outstanding balance will be sent to the State of California collection through your tax refund or lottery winnings.  

Note: This petition can be submitted if you believe you have never participated in/attended a course at Fullerton College indicated in the COTOP notification.  



Requirements to Complete Petition:

  • Applicable official documentation 

Other - 

Please review the options above to verify that your circumstances(s) do not meet the other options.  




IMPORTANT NOTE: No grade change will be made after 2 years from the date of assignment of the grade


Semester*

 

Date of Last Attendance

If you are not able to retrieve your course information from myGateway please email admissions@fullcoll.edu for assistance.

(Clearly state your extenuating circumstance in as much detail as possible. Documentation to Support Petition is REQUIRED)


Supporting Documentation*
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.
Supporting Documentation
No File Chosen
File uploads may not work on some mobile devices.


Use your mouse or finger to draw your signature above

Committee Use (Course #1)

Decision*
*

Committee Use (Course #2)

Decision*
*

Committee Use (Course #3)

Decision*
*

Committee Use (Course #4)

Decision*
*
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